Budgeting and Forecasting

by Computer Ingenuity Associates, Inc.


Are you still using MS-Excel for budgets and forecast? Let us show you how the CIA Financial Planning suite of programs integrates historical data and bookings with analysis tools that produce financial plans that are consistent and make sense.

DREV - Budgeting Room Revenues

  • Budgets room nights and ADR by market segment, by day of the week
  • Analyzes and reports trend information
  • Breaks each segment’s annual totals into 3 patterns of demand (high, average, low)
  • Pinpoints demand patterns by day of the week
  • Includes Impact statements that allow users to address major influences on business trends
  • Uses the trend information to more quickly produce a detailed room revenue budget

    FBREV - Budgeting Food and Beverage Revenues

  • Budgets covers, average check, and capture % for an unlimited number of outlets
  • Creates budget values for the upcoming year based on history and the specific actions or issues entered by managers for the coming year
  • Generates a detailed food and beverage budget based on demand factors

    LABOR - Budgeting Labor Expenses

  • Tracks up to 5 current and proposed wage levels for each position
  • Includes a section for a competitive wage and benefits survey from other hotels in your market
  • Creates budgeted labor cost based on rates of pay and productivity standards
  • Quickly and accurately generates a labor expense budget

    DEVELOP THE PLAN

    ASAP - Creating Sales Action Plans

  • Acts as a sales department’s map of activities throughout the year
  • Provides automatic tracing of tasks by date and manager
  • Tracks budgeted and actual costs for each project
  • Generates valuable historical data that can be analyzed to determine the most productive sales projects.

    BUDDY - Generating the P&L

  • Uses revenues and expenses from DREV, FBREV, LABOR, and ASAP programs to create a line item budget
  • Customized to your P&L format with department totals and subtotals
  • Provides YTD actual data for reference in creating the budget
  • Includes on screen totals
  • Provides a variety of formats for budgeting revenues and expenses
  • Contains a formula writer that allows users to specify what fields should be calculated and how they are calculated
  • Fixed Factor Option allows fixed cost factors for any or all budget items
  • Extensive list of standard reports for budget review and forecast submittal
  • Enabled for user defined reports using MS-Excel as a template

    BPLAN - Creating a Business Plan

  • Pages are of fixed length and format to create a consistent, professional look
  • Prompts managers to examine their budget in depth and identify factors that influence it and the assumptions on which it is based
  • Customized to your company’s needs and desires
  • Imports statistical data from other programs which limits typing and eliminates transposition errors
  • Contains user-defined formulas and calculations that cannot be overwritten
  • Automatically transfers repetitive data to various pages
  • Includes word processing features such as word wrap, spell check, insert/delete lines

    Why Choose CIA Financial Planning Software?

    Customization

  • Our budget and planning software can be highly customized to suit your needs.
  • Customized data import routines draw data directly from your Accounting System, Reservations System, Property Management 5ystem, Time Clock Program, and Sales System.

    No need to invest in costly new hardware or networks

  • Individual programs can be used on separate machines and combined into a central plan.
  • Programs run on minimal hardware requirements.

    Flexibility

  • Separate budget modules can be included or excluded from the process depending on the needs of your properties.
  • Output files can be used in other software programs such as LOTUS, Excel, or Word.

    Professional Results

  • The standardized, professional looking reports can be compiled into regional or company total reports.

    CIA’s Commitment to developing new technology

    CIA strives to create new formats, business plan criteria, competitive assessment measures, and strategy outlines to help you improve your budgeting and business planning process.

    Download a demo slideshow of CIA Financial Planning & CAST (Powerpoint)


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